Where to Purchase Official Notary Seals and Stamps
- Sierra Walker
- May 8
- 2 min read
If you are just starting out as a notary, one of the first practical questions you will run into is where do you actually get your seal or stamp? It sounds simple, but there is more to it than just ordering something online and calling it a day. Your seal is an official tool and getting the right one matters.
First, Know What Your State or Province Requires
Before you buy anything, check your regional guidelines. Every state in the U.S. and every province in Canada has its own rules about what a notary seal or stamp must look like, what information it needs to include, and what format is acceptable. Some require a raised embossing seal. Others accept an ink stamp. Some require both. Always confirm with your state notary division or provincial governing body before placing an order.
Where to Buy
Once you know what you need, here are the most reliable places to purchase your notary seal or stamp.
Dedicated stamp and seal suppliers are your best starting point. Companies like Trodat, National Notary Association approved vendors in the U.S., and regional suppliers in Canada are specifically set up to produce professional-grade notary stamps customized with your name, title, and jurisdiction.
Office supply retailers such as Staples carry stamp-making services in both countries and can often refer you to certified suppliers if they do not produce notary seals directly.
Your state or provincial notary association may have a preferred vendor list or direct supplier recommendations. This saves you time and ensures what you order meets your local standards.
Legal supply companies that serve lawyers and notaries are another strong option and often carry a wider range of seal formats for different jurisdictions.
What to Include on Your Seal
Most notary seals will include your full legal name, your official title, and the name of your state or province. Some jurisdictions also require a commission expiration date or registration number. Verify this with your governing body before ordering.
Tips Before You Order
Give yourself at least one to two weeks for your seal to arrive, especially if you are ordering a custom embossing seal. Do not wait until the day before a client appointment. Your seal is one of the most important tools in your notary business. Store it securely and never let it out of your possession.
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