If you’ve ever wondered where notaries actually get steady work from, here’s the answer: signing services, title companies, attorneys, and platforms that connect notaries with clients. These are the behind-the-scenes engines of the notary world. When you’re plugged into them, you’ll notice your calendar filling up faster and your confidence in your business growing stronger.
Let’s break it down.
Why Signing Services and Platforms Matter
Think of signing services as the “middleman” between notaries and clients. They’re the companies title offices, lenders, and attorneys trust to assign signings out. Instead of you cold-calling a hundred offices, these services already have the relationships in place. When they get a job, they send it out to notaries in their system. If you’re not signed up, you don’t even know those opportunities exist.
Notary platforms work a little differently. They act more like directories where you create a profile and get discovered by companies looking for notaries. Some are free, others charge a small fee. Either way, they increase your visibility so clients can find and hire you directly.
Bottom line: signing services bring work to you, and platforms help you get found. Both are powerful if you’re serious about building a steady business.
A Note for Canadian Notaries
Here’s the part I need to say clearly: almost all signing services and notary platforms are U.S.-based. If you’re in Canada, that doesn’t mean there’s no opportunity. It just means the process looks a little different.
Most platforms won’t have “Canada” as an option in their sign-up drop-down but still have a regular need for Canadian notaries. Don’t let that stop you. Instead, reach out directly. Send an email, explain you’re a Canadian notary, and ask what’s needed to be added manually. Some companies will put you into their system even if you can’t register through the automated portal. Others may tell you about future openings, or ask for your information to keep on file.
This is where being proactive matters. Companies aren’t going to chase you down! You have to raise your hand and let them know you’re available. I’ve seen Canadian notaries land work this way, simply because they weren’t afraid to ask.
Preparing Before You Apply
Whether you’re in the U.S. or Canada, there’s one big thing you should do before you start signing up: get organized. Create a dedicated folder on your computer and store all of your notary credentials in one place. This makes applying quick and stress-free because you won’t be digging around for files every time.
Here’s what I recommend including in that folder:
Driver’s license
W-9 (or W-8BEN if you’re Canadian)
Your notary commission or appointment certificate
Background check (from the NNA, Sterling, or similar platform if applicable)
Errors & Omissions insurance policy
NNA (or other similar Canadian professional profile ex. LSO) (print it to PDF)
Training or certification documents
The more prepared you are, the smoother the application process will be.
Your Free Resource
I’ve put together a list of 100+ companies, including signing services, title companies, attorneys, and inspection companies, that actively hire notaries. It should be up to date without any outdated links and inactive businesses, so you won’t waste time chasing dead ends. This is the same list I give to my mentees inside The Notary Blueprint, and I’m sharing it here for free.
No catch. No forms. No upsell. Just scroll, click, and start applying.
Final Thoughts
If you’re in the U.S., your first step is to get signed up with as many signing services and platforms as you can. If you’re in Canada, your first step is to reach out directly and ask to be added manually. Either way, the key is taking action. The more doors you knock on, the more opportunities open up.
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