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Remote Online Notarization (RON) has completely changed how notaries serve their clients. It’s opened the door for flexibility, convenience, and even new income streams but it’s also brought a new challenge: choosing the right platform.
With so many RON providers out there, it can feel overwhelming to know which one fits your business best. The truth is, there’s no one-size-fits-all solution. What works for a high-volume loan signing notary might not work for someone who mostly handles general notarizations. Let’s walk through what really matters so you can make an informed, confident choice.
Understand What You Need First
Before you compare platforms, think about the type of work you do most.
Do you focus on real estate closings or loan packages? You’ll need a RON platform approved by major title companies and lenders.
Do you mostly handle general notary work like affidavits or power of attorney documents? Then you can prioritize simplicity, pricing, and ease of client use.
Do you work across multiple states or provinces? Check the platform’s geographic coverage and compliance with local laws.
The key is matching the platform to your actual business model not just what looks fancy or popular online.
Compare Features That Matter
When reviewing options, here’s what to look for:
Security and Compliance
Make sure the platform meets your state or province’s legal standards. For example, in the U.S., it should comply with state-specific RON laws. In Canada, certain provinces may still require in-person authentication, so check your local rules carefully.
Ease of Use
You and your clients shouldn’t need a tech degree to complete a notarization. Look for platforms with intuitive dashboards, step-by-step guidance, and minimal software downloads.
Pricing and Payouts
Compare monthly subscription costs, transaction fees, and payout schedules. Some platforms charge per notarization, while others offer unlimited plans. Make sure your earnings align with your goals.
Integrations and Document Management
A good RON platform should let you upload, edit, and store documents securely. Bonus points if it integrates with your existing scheduling or CRM tools.
Customer Support
When something goes wrong and it will at some point you’ll want quick, human support. Test their response time before committing.
Choosing Compliance Over Cost
Let’s say you’re a mobile notary in Ontario who’s recently started offering RON services. You find two options: one that’s low-cost but lacks ID verification for Canadian clients, and another that’s pricier but built to handle Canadian compliance. While the first option saves you money upfront, the second keeps your business fully compliant and protects your reputation long term.
This is the kind of decision that shapes your brand’s credibility.
Test Before You Commit
Most RON platforms offer free trials or demos use them. Run through a full test notarization with a friend or colleague. Notice how long it takes to upload documents, verify IDs, and finalize the seal. If it feels clunky or unreliable, imagine how a nervous client might feel using it.
Popular Platforms to Explore
If you’re in the U.S., some commonly used RON platforms include Notarize, BlueNotary, DocVerify, and SecuredSignings.
For Canadian notaries, check whether your province supports e-notarization and look into Notarius or DocuSign with notary-enabled features (depending on jurisdiction).
Remember availability and legality vary, so always confirm your state or province allows RON before subscribing.
Final Thoughts
Choosing the right RON platform isn’t just about tech it’s about trust. You’re choosing the system your clients will experience, your data will live in, and your business will rely on. Pick one that fits your workflow, protects your clients, and grows with you.
If you’re ready to confidently integrate RON into your notary business and want guidance every step of the way, join us inside The Notary Blueprint®. You’ll get expert-led training, a supportive community, and the tools to turn RON into one of your most profitable services.
